Privacy Policy


At Invicta East Kent AC we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). For the purposes of data protection legislation, Invicta East Kent AC is the data controller. This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.


The information we collect about you

We may collect the following information about you through our online membership form:

Your name, date and place of birth, gender, email address, address, telephone numbers, disability information. (Athletics Data).

You can maintain your own personal Athletics Data by logging into the club’s membership system:


How we use your information

We may use your personal information for several purposes, including:

To deal with your requests and enquiries.

To contact you for reasons related to your enquiry.

To notify you about Athletics Events.

To notify you about the Annual General Meeting or other meetings.

To remind you when club subscriptions are due.

To register you with England Athletics.

To obtain relevant information to assist the Invicta East Kent AC committee in the running of the club.


Sharing your data

We may share your Athletics Data with athletics partners such as Home Country Athletics Organisations, selected members of the National Council, Regional Councils, County Athletics Association and / or Area Athletics Association and third- party data managers that we appoint as data processors as part of administering your involvement in sport. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.


Protecting your information

The data that we collect from you is stored on Invicta East Kent AC’s membership system. Access to the data is password protected and limited to a small number of designated administrators.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy.


Data retention

We will retain your Athletics Data for such time as you are a member of Invicta East Kent AC. If you resign from the club, are removed for non-payment of subscriptions or are removed for any other reason then your data is retained on our membership system for a period of six years.


Contacting Invicta East Kent AC about this Privacy Policy 

If you have any questions or comments about this Privacy Policy, please write to the Data Protection Officer at